How to create your yearlong plan – the easy way

Your principal tells you that you need a yearlong plan or a year-at-a-glance (YAG)…great.

Now what is that and how do you create it?

Here’s the easiest way to do that. Just read on.

What is a yearlong plan?

A yearlong plan is an overview of what you’ll be teaching all year.

It will save you time and energy — and help you remain accountable for what you’re expected to teach this year. It does that by being based on your standards.

Depending on how your school works, your plan will be divided into quarters or grading periods.

I’ll show you how to do both here.

Why do I need a yearlong plan?

A yearlong plan will help make sure you will teach what you need to teach!

• It provides a road map for your year.
• Focuses on the standards for your subject matter.
• Helps you pace your content.
• Organizes what you’re teaching and when.
• If you will have testing, your yearlong plan will help you plan test prep.
• Best of all, a yearlong plan will save you time and energy. You will always know where to start planning.

Plus, most likely, you’ll be observed during the school year, and your lesson plans may be reviewed. A yearlong plan will assure that you are doing what the school has hired you to do.

How is a yearlong plan different from units or lesson plans?

A yearlong plan is different from unit planning and lesson planning. It’s also different from your scope and sequence.

Your yearlong plan will give you an overview of the year, which you can then use it to create your units.

Have I convinced you that you need one?!

Let’s get started!

Watch how to quickly build your yearlong plan in this video:

The yearlong plan – your map

Your district or school may provide you with a year-at-a-glance (yearlong plan) that provides you with quarterly teaching goals.  That means, you’ll be provided with a list of concepts to teach and when they should be taught.

Even if your school does provide you with a yearlong plan, you’ll want to customize it to meet your needs.

If your school has provided you with the “what” and the “when”; it’s your job to create the “how.”

If your school or team doesn’t have a yearlong plan in place, you can create them using these same techniques.

But how?

This is where your creativity, personality, and interests come in to make your class plans a joy for you to teach and fun for your students.

For our example, let’s say you are expected to teach expository writing the first six weeks of school.  

Here are some tips for making your own yearlong plan work for you:

Step 1: Start with the big picture

If you school or district provides you with a plan, begin there.  I find it helpful to create a simple one-page chart where I see the whole year on one page.   

You can find a yearlong plan here.

This is also what I provide parents on back-to-school night, so they can see what is happening.  I always include the disclaimer: “This plan is subject to change depending on the needs of the students.” This will make sure you don’t feel trapped by what’s written in your plan.

Include all of the writing modes that you need to teach for the entire year on this one-page calendar.

Why this is so helpful:

You’ll be able to put this one-page plan in your planner or on your desktop and see where you want to go as the year progresses.

It’s easy to get “lost in the weeds” when you’re teaching. By having a guide for what comes next and when, you’ll feel confident that you know what’s coming and you’ll be working to get your students ready for the next writing genre.

You can stop here if…

If you’re required to provide a quarterly yearlong plan, you’re finished! You’ve plotted out what you’ll be teaching each quarter.

Yay!

But wait…there’s more!

If you want to expand your plan to make unit planning easier, keep going.

Read on to learn how.

Step 2:  How to expand

Now comes the fun part.  You know you need to teach expository writing in the first six weeks.  Okay.  Cool.  How do you want to teach that?

Understand the standards — and use them.  

Be sure to list them in your plan – accountability for your standards is key!  You’ll notice that many standards have multiple pieces.

For example:

Your standard may state: “Develop the topic with relevant, well-chosen facts, definitions, concrete details, quotations, or other information and examples.”

There are a lot of things going on in that one standard! You could break it up into individual lessons:

1. developing a topic
2. narrowing a topic
3. researching facts
4. creating definitions
5. adding concrete details
6. adding quotations
7. finding information to support the topic
8. using effective examples
9. incorporating evidence into writing

Wow!

Of course, you notice that the standard uses “or,” so you have flexibility of what you will teach.

Break down the standards into chunks you can teach in a week.

Once you’ve broken the standards down, you can start filling them into your chart.

Caution: Try not to cram too much into each chunk. Your students may need more time to develop skills in a particular area.

Think about themes for the year.  

You may want to build in a focus on different themes like friendship, kindness, or gratitude each grading session.  Having a theme as you plan can help you narrow what you want to teach and how.

Gather ideas.

One great tool that you’re probably already using is Pinterest.  

Create a board (you can always make it secret!) for your big writing projects. (You can check out the items I’ve collected on my board here.) 

Use the board to collect ideas — assignments, mentor texts, anchor charts, writing prompts.  Simply gathering ideas can help you determine what you want your students’ writing lessons to look like.

Use the resources you already have.  

One thing that will exhaust you faster than anything is trying to reinvent the wheel for every writing activity.

If you have a textbook, be sure to look at the teacher support materials.  You may find graphic organizers, prompts, mentor texts, student samples, and checklists that you can adapt or use.  This can be a big time saver!

Remember that in addition to planning, you’ll be assessing. Keep that in mind as you plan.

Organize your ideas

I love using Trello to keep all my ideas in one place. This video below will help you do just that.

Here’s a quick way to organize your materials by using free Trello boards:

 Step 3:  The Required Elements

A rubric

Use your standards to create a usable rubric for the assignment.  

But be careful!

Resist the temptation to put everything but the kitchen sink into it.  The longer the rubric is, the longer it will take you to grade – and – it will extend your writing timeline.  

Instead, think about the most essential elements for this particular project. By creating your rubric ahead of time, you’ll know (and your students will know) where to focus your energy.

Formative assessments

Build in formative assessments.  

How I do this:

I like to collect something from my students each day we have writer’s workshop.  This gives me a quick a quick idea of where they are in the writing process, who I need to meet with during workshop time, and how quickly we can move through the project.  

I use Writing Workshop Notes, Formative Assessment Exit Cards, and Formative Assessment Checklists to provide me with regular assessments on student progress.  You can read more about how I use daily “collect something” to keep writing projects moving forward in this post   Simplify Grading Papers.

 Step 4:  Filling in the weeks

So let’s say you’ve decided you want your your students to write a problem/solution essay for their expository prompt.  

Now what?  

Use a planning chart (you can find one here) to break down what you want to teach each week.

Do this by:

• first breaking down the standards
• determine how much time you have to teach — are you going to devote a mini lesson with a workshop or are you going to teach a full class period?  Will you want students to complete homework or will they be doing all the work in class?
• once you know how much class time you want to devote to the topic, plot the standards into your chart.
• build in some slack.  In other words, provide an extra day in case you need to catch up, reteach, or the fire alarm goes off in the middle of class.
• go through the entire process — from start to finish on your chart before you start filling in how you are going to teach the concepts.
• once you know your pacing and how long you have to work on a concept, fill in your resources.  Here is where you can go back to your Pinterest board and grab all those great ideas you’ve been saving!  Do you want your students to create a cool writing folder or presentation?  Will the finished product be a special bulletin board display?
• don’t forget to add assessments

By using a calendar to plot out the pace of your writing assignments, you’ll be able to know exactly where your students are and where they should be.

Step 5:  Finishing touches

As your plan comes together, you’ll see how you’ll use it to plan units and your daily lesson plans.

The first week of working on a problem/solution essay might involve:

• identifying the elements of a problem/solution essay by using a picture book, mentor texts, student examples, advertisements
• building an anchor chart with your students
• prewriting activities – warming up each day with a different prompt
• generating a list of problems

You can see that just this one week will be full of preparing students for the writing process!

Don’t forget to add in ideas for end of the year activities.

Problems…

It is easy to fall behind on your plan (remember that college professor who was behind on the syllabus after the first day of class?!).  That’s why building in extra days is helpful, but sometimes that might not be enough.

You will have students who charge ahead and those who lag behind.  That’s what is so great about a workshop-style class.  You can conference with students individually or in small groups to keep them (or get them) on track.

Be careful not to slow the entire class down while you’re waiting for a student or two to catch up.  Your class with lose energy and enthusiasm for the topic if they are working on the same writing project week after week.  Pulling students into groups will help tremendously.

It’s never a problem if students work more quickly because there is always another paper that can be written!  What could possibly be wrong with writing more?!

The last (and most important) step!

In order to make your own yearlong plan a tool that will serve you well, you need to take the time to reflect and record notes on your plan.  What worked?  And what didn’t?  What did the students respond well to?  Where did they need more time?  What resources were great and what were not so great?

Sure, you think you’ll remember all of that for next year…but chances are you won’t remember the details that made the lessons work or … not.

A yearlong plan can be an amazing teaching tool that will lighten your load by helping you organize your year — what do you think?  Let me know in the comments below.

Want a copy of my editable yearlong plan forms?  You can find one here.

And if you need a bit more help, check out these resources in my shop:?

Happiness always,